Purchasing
What do I need? How much will I need 6 weeks from now? When can I get it? Managing your purchases can take a lot of time and energy to get right. AcctVantage ERP includes sophisticated analysis tools to help you get a handle on when and what to order. We'll help you to fulfill your commitments on time without overstocking your shelves.
Of course, entering a PO isn't rocket science. We keep the simple things simple by making it easy to issue and receive PO's, return goods to a vendor and keep track of your history.
Auto-PO
Auto-PO is a powerful management tool that takes most of the guess work out of purchasing. In one screen, you'll be presented with a suggested list of purchases needed to fill your commitments and keep your inventory levels up to par.Auto-PO will consider:
- Min/Max Stock Levels
- Open Sales Orders & Required Ship Date
- Customer Backorders
- Sales Forecasts
- Scheduled Work Orders / Production
- Vendor Lead Times
Bar Code Receiving
PO
receipts are quickly, and accurately, processed with our bar code
integration. Open up the PO that's being received and start scanning
items as they get unloaded; AcctVantage handles verifying the item
codes, counts the units and updates the inventory levels for you. We'll
even alert you if you scan an item that doesn't belong on the PO or if
an item should be set aside to fill an open backorder.
Purchase Analysis
Need to know which vendor has the best turn around times, or how often you're ordering a certain product? The Purchase Analysis feature gives you on-screen, drill-down history for every purchase in your system. Quickly analyze your history by Vendor or Product. You'll be presented with a list of every line item from every PO ever entered including the quantities ordered and your pricing history.
Vendor Returns / Debit Memos
Returning items to
your vendor couldn't be easier. Simply select the original PO, and
click the "Create Debit Memo" option to automatically create a vendor
return. AcctVantage takes care of pulling the items from stock and
handling the GL accounting necessary.
Price Changes & Landed Costs
I received a PO at $100/unit but got invoiced for $110, what do I do
now? No problem, with AcctVantage ERP PO receipts can be adjusted
after the fact to account for price changes, freight, taxes or other
expenses associated with received inventory. We'll take care of
adjusting the inventory asset value or cost-of-sales without your users
doing any extra data entry.
Our GL system is tied directly to the purchasing and AP to ensure that you are capturing and accounting for costs properly.
